Job Description

Office Assistant

We are looking for a detail-oriented Office Assistant to join our team on a contract basis in McLean, Virginia. This role is crucial in ensuring smooth daily operations, particularly during our busy season. You will be responsible for managing mail services, visitor support, and administrative tasks while maintaining a high level of professionalism.

Responsibilities:

• Coordinate the receipt, scanning, and distribution of incoming mail and deliveries in a timely manner.
• Maintain and update the mail scanning log to ensure accurate record-keeping.
• Welcome visitors and escort them to the appropriate office or department with professionalism.
• Address inquiries from staff, clients, and vendors, providing clear and timely resolutions.
• Process certified and overnight mail, including dropping off packages at designated locations.
• Scan documents such as proofs of delivery and organize them on network drives.
• Assist with general administrative duties and demonstrate a proactive willingness to support various office needs.

Requirements:

• Minimum of 1 year of experience in an office support or administrative role.
• Proficiency in handling daily mail operations and related tasks.
• Familiarity with Microsoft Office applications, including Word and Excel.
• Strong communication skills to interact effectively with visitors, staff, and vendors.
• Ability to work independently and manage multiple responsibilities efficiently.
• Attention to detail and commitment to maintaining accurate records.
• A detail-oriented approach and excellent organizational skills.

Job Tags

Similar Jobs